Office of the Clerk

Thanks for your interest in joining the Office of the Clerk – it’s a fascinating environment to be in, with plenty to see and do each day. Here is some information to help you understand a bit more about the Office and the application process.

To view and apply for current vacancies, please visit our careers website.

Contents:
What does the Office of the Clerk do?
Conditions of Employment at the Office of the Clerk
Benefits
What's it like working at the Office of the Clerk? (video)

How do I apply and what happens next?
Need more information? Got questions?

 

Staff from the Office of the Clerk 2015. Enlarge image

Staff from the Office of the Clerk.

Source: Office of the Clerk 2015

What does the Office of the Clerk do?

The Office of the Clerk supports the House of Representative and its committees by providing specialist legal, professional and administrative services. This involves everything from Hansard publishing to advising on correct parliamentary procedure – essentially any service that helps the Speaker and Members carry out their responsibilities to the House and its committees and ensure that House proceedings are properly documented and records maintained.

The Office of the Clerk is non-political and operates separately to both the Public Service and the Parliamentary Service. It’s been this way since 1988, when the Clerk of the House of Representatives Act was passed, and means that the Office is separate from the Government of the day; it’s there to provide services to parliament as a whole.

The Office is headed by the Clerk of the House, a position that’s existed since 1854. The Clerk is the chief executive and the Speaker’s adviser on parliamentary law and procedure. The role is also non-political, and the Clerk remains in the role no matter which party or parties form the current Government. The Office employs about 100 staff, and contains three business groups: The House Services Group; The Select Committees and Parliamentary Engagement Group; and the Organisational Performance Group. 

Purpose:

We are New Zealand’s champions of representative parliamentary democracy.

Our guiding principles:
  • We believe in the independence of Parliament for the public good
  • We find ways to make Parliament better
  • We trust and value our people
  • We believe global connections make a better Parliament
  • We make Parliament accessible for everyone to have a say
  • We believe that parliament matters for everyone

Our values:

  • Impartiality
  • Openness
  • Courage
  • Innovation
  • Trustworthiness

The Big Picture

Watch the Office of the Clerk’s Big Picture video to understand more about our vision.

Office of the Clerk's "Big Picture" video (7:20)

Read the transcript of the Big Picture.


Conditions of Employment at the Office of the Clerk

Annual leave

Full time employees are entitled to five weeks’ annual leave, up to six days of which must be used during the Christmas/New Year Office closedown period.

Sick leave

For employees with less than two years of recognised service the annual entitlement of sick leave is 10 days per annum. Employees with more than two years recognised service are allocated 15 days of sick leave per annum. Unused entitlements can be accrued up to 260 days. Entitlements are pro-rated for part-timers and employees on fixed term appointments, with a minimum entitlement of five days per annum. Sick leave may also be used to care for dependents.

Long service leave

Employees receive one week of long service leave after completing every five years of continuous service with the Office of the Clerk.

Benefits

Eye Tests and glasses

Employees are entitled to be reimbursed for an eye test every two years. If new lenses are required the Office will reimburse costs, inclusive of the test, up to a maximum $650 (gross).

Car parking

Parking within the parliamentary complex is available to permanent staff on a first come first served basis.

EAP

A confidential employee assistance programme is available on a free and voluntary basis to all employees of the Office.

Group scheme health insurance

Reduced premiums are available through a group scheme with Southern Cross Health Society.

Library

All staff are entitled to loan publications from the Parliamentary Library and to access the newspapers, journals, on-line resources and other information in the Library’s extensive collection.

Childcare centre

Parliamentary staff are eligible to enrol their children with the nearby Playhouse Childcare, a non-profit early childhood centre for children between six months and five years of age. PlayHouse is open from 8am to 5.45pm Monday to Friday.

Swimming pool and exercise room

The Speaker has authorised the use of the swimming pool and exercise room by people regularly employed within the parliamentary complex.

Copperfield’s Café

This is a self-serve café with lunches available all year round and evening meals when the House is sitting. It is also available for morning and afternoon teas. The meals are reasonably priced and range from sandwiches to full cooked dinners.

What's it like working at the Office of the Clerk? (video)

Learn what it's like working at the Office of the Clerk (1:40)


How do I apply and what happens next?

Application

You can view all of our current opportunities by visiting our careers website.

Use our careers page to create a log-in and you can then upload your resume and covering letter to apply for the roles that interest you and suit your experience. Then whenever you see a role advertised on our site you can simply log back in and apply. It's that easy. When you apply for a role through our careers page you will automatically receive an acknowledgement of your application. Remember to tailor your covering letter and resume to the role you are applying for. We will be looking for confirmation within both your cover letter and resume that you have the experience we are seeking. Please also double check your grammar and spelling.

Next steps

You can expect to hear from us within 10 working days of the application closing date. If you are long-listed at this stage you may receive a phone call as part of the recruitment process. If you are not selected to progress to the next stage of the recruitment process, you will be notified by email.

Panel interview

If you’re shortlisted, you’ll be invited to an interview with a panel of people, usually three. This is an opportunity for us to get to know you and for you to learn more about us and the role you’ve applied for. You will most likely be asked behavioural based questions on the key competencies required for the role.

You will be provided with a declaration form to complete and bring to the interview which will confirm that you’ve given us correct information, and that you give us permission to contact your referees. The declaration also covers a number of other matters including convictions, conflicts of interest and secondary employment. In some cases, we may ask you to attend a second interview to further assess your suitability for the role.

Assessments

For some roles we may ask you to undertake psychometric tests and/or other forms of assessment to help the appointment panel determine your suitability for the role.

Reference checks

After the interview and any testing, if you are our preferred candidate, and you haven’t yet provided them during the process, we’ll ask for the names of two referees to contact for a confidential reference. These referees should ideally be two former managers you directly reported to.

Security clearance information and other relevant checks

Obviously security at Parliament is paramount, so we’ll check with the Parliamentary Service to see if you are known to Parliamentary Security. In addition to this, if you are successful we will also obtain from the Ministry of Justice a copy of their record of any criminal convictions that relate to you. It’s important to note that if you join the Office and the information we receive doesn’t match the information you gave in your pre-employment declaration, it may be grounds for dismissal. If you have mentioned any qualifications to support your application, we’ll ask you to supply proof of the qualification, such as a degree certificate.

Formal job offer

If you’re our preferred candidate, and everything else checks out, we’ll make you a formal offer by sending you a written employment agreement to sign. Please note that appointments to the permanent staff are provisional initially because they are subject to the outcome of any review that may be requested within 14 days of the notification of the appointment to staff. We look forward to receiving your application.

 

 

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