Access to the Alert functionality is provided at the bottom of every screen.
- Click Alerts to open the alerts registration form
- Enter a valid email address
- Click or touch the requested icon to provide verification
- Click Send me an access link
- A Check Token screen is displayed
- An email with a single use code is sent to your email address
- Copy the code into the Your code box on the Check Token screen
- Click Login
- The Manage alerts screen is displayed\
From the manage alerts page a number of pre-configured alerts with default settings are provided. These alerts are grouped into categories.
- Click on the + to expand a category and see related alerts
- For any name, check Email to register for that alert
- Click Edit to change the name, add keyword(s), select search criteria or select delivery options
- Click Save changes
Edit the alert if you want to change the default settings e.g. enter a keyword to narrow the alert, change the delivery options. When changes are made and saved, the alert will appear under custom alerts.
It is recommended that you always edit a pre-configured alert, as this adds it to your custom alerts and makes alert management more visible, with all alerts listed in one place. Otherwise you can only see which pre-configured alerts you have registered for by opening each of the categories to see which are checked.
Wherever there is a Get notifications button on a page then you can create an alert for that page.
The button opens a pre-configured alert that is set to pick up all changes to the specific page you are on. If saved as is, then you will receive alerts when the page is republished. You may want to add search criteria to only receive a restricted set of changes.
- Click Get notifications
- Edit the alert name if desired
- Select your options for search criteria in Narrow your alert by, for example, keyword(s)
- Select your delivery options
- (Optional) Click Preview results to get a preview of the results your selection returns. Click the white cross to the top right of the preview screen to close the preview.
- Click Save
From the Manage alerts screen you can create a custom alert. Use this only if there is no pre-configured alert that meets your needs.
- Click Create a new custom alert
- Enter a name for your alert
- Enter a keyword or keywords for the topic of your alert
- Select your options for search criteria in Narrow your alert by
- Select your delivery options
- Click Preview results to get a preview of the results your selection returns. Click the white cross to the top right of the preview screen to close the preview. If necessary, edit the criteria until you get the results you want.
- Click Save
Wherever possible use the pre-configured alerts, either from the Manage alerts page or from the Get Notifications button on a webpage. These have been set up to cover the bulk of what is expected by way of alert requests.
Use keyword(s) and search criteria to limit the number of notifications you receive to those in which you are really interested.
You can enter search criteria for an alert.
Keyword criteria are searched for in the title and text, whereas the other criteria (for example, member names) are searched for in metadata only. Use keyword if you are interested in finding the word in the actual document or page content.
Enter one or more keywords that relate to the topic of your alert.
The default operator is OR which means documents with any of the keywords will be found. To limit the search results to documents containing all the keywords, you need to include the operator AND between each keyword e.g. light AND rail.
To search for a phrase, surround it with double quotes.
The search includes both the title and the text of the document.
Advanced keyword functions
Boolean operators AND, OR, AND NOT are supported.
‘This That’ will search for ‘This OR That’
‘+This +That’ will search for ‘This AND That’
‘This -That’ will search for ‘This AND NOT That’
You can truncate words to find variations on their endings, Add an asterisk (*) to the end of a word or part of it to find plurals or other variations. For example, comput* finds compute, computes, computing, computers, computations, and so on.
You can choose to be alerted to documents associated with a member of Parliament’s name. Relevant members’ names are linked to documents when they are published.
You can limit the selection to members of just one party.
If you select more than one name, you will be alerted to documents associated with any of the names selected.
You can choose to find documents of a specific type.
Select one or more document types.
If you select more than one document type, you will be alerted to documents associated with any of the document types selected.
You can choose to be alerted to documents relating to a subject area (for example, environment, primary industries).
Select one or more subjects.
If you select more than one subject, you will be alerted to documents associated with any of the subjects selected.
Subjects are not applied to all documents.
You can choose to be alerted to documents associated with a portfolio area (for example, local government, internal affairs).
Select one or more portfolios.
If you select more than one portfolio, you will be alerted to documents associated with any of the portfolios selected.
Portfolios are not applied to all documents. Portfolio filtering may be used with the following document types ‘Question – Written’, ‘Question – Oral’, ‘Hansard – Speech’, ‘MP’ (ie the current MP pages) and selected Parliamentary Papers (‘Statement of intent’ and ‘Annual Report’).
You can select the frequency of your alert’s delivery and its email format.
Select when your alert will be emailed to you:
- Once a day (at a time you choose)
- Once a week (on a day and time you choose)
Select the format you want the email to come in:
- HTML (text and graphics)
- Plain text
How do I get to my alerts?
Once you have registered for the first time, there are two ways to access the management of your alerts.
- Alerts link at the bottom of the webpage
- Manage your alerts link from an alert email
In each case, you may be presented with the login screen, in which case follow the instructions to register. You will remain logged in for a period of hours but will need to re-login if you close your browser or too much time has elapsed.
Subscribe for a new alert
There are three ways to add a new alert which are each detailed below:
- Select a pre-configured alert (from Manage alerts screen)
- Create an alert for a specific page (from Get notifications on the page)
- Create an alert for a specific item (Create a new custom alert from the Manage alerts screen)
Unsubscribe from an existing alert
To delete an existing email, check the Delete box for that alert and Save changes.
To temporarily suspend notifications for an alert, but to keep the alert configuration, uncheck the Email box for that alert and Save changes. To re-enable notifications, check the Email box and click Save changes.
Edit an alert
To edit an alert, click Edit for that alert. Edit the search criteria and / or delivery options and then click Save changes.
Please contact email@example.com if you have any questions regarding the Parliament.nz content update alert service.